The library · Health clinics · Reviews and reputation

Draft a holding statement

When something goes wrong in a clinic, patient confidentiality and any report to the regulator or insurer come before public comment.

The prompt
I work in marketing at a private health clinic. Help me draft a short public statement about a problem.

Context: When something goes wrong in a clinic, patient confidentiality and any report to the regulator or insurer come before public comment.

Before you start, ask me for anything missing from this list:
- What happened, as far as we know
- What we are doing about it
- Who has approved speaking publicly

Then:
1. State what we know and what we do not yet know.
2. Say what we are doing and when we will say more.
3. Avoid blame, guesses and promises.

Give me:
- A statement under 120 words
- Three likely questions with answers
- What not to say

Rules:
- Use only the facts I give you. Where something is missing, write [detail needed]. Never invent a number, a name, a quote or a source.
- Give general health information only. Never write anything that reads as advice on a person's own condition, and never suggest a treatment is certain to work or free of risk.
- Write in plain English, in our voice if I have given you a sample.
- Do not tell me what the rules or regulations say. If something may be restricted, flag it and I will check.

Finish with a list headed "Check before this goes out". Include these, plus anything else our clinical lead or the registered manager who approves marketing should see:
- Sign-off by the registered manager and the clinical lead
- That the regulator and insurers have been told where they need to be
- Nothing that identifies a patient or admits liability

Paste it into Claude, ChatGPT, Gemini or Copilot. It will ask you for what it needs.

Check before this goes out

  • Sign-off by the registered manager and the clinical lead
  • That the regulator and insurers have been told where they need to be
  • Nothing that identifies a patient or admits liability

The prompt gives you a first draft. Someone qualified still approves anything a client will read.

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