The library · Health clinics · Reporting and sign-off

Prepare copy for sign-off

The approver is a busy clinician or the registered manager, often reading between patients. A pack they can clear in ten minutes gets marketing out the door.

The prompt
I work in marketing at a private health clinic. Help me prepare this piece of marketing for sign-off.

Context: The approver is a busy clinician or the registered manager, often reading between patients. A pack they can clear in ten minutes gets marketing out the door.

Before you start, ask me for anything missing from this list:
- The final copy
- Evidence for each claim
- Where and when it will run
- Who approves

Then:
1. Number every claim and attach its evidence.
2. List what changed since the last version.
3. Put questions for the approver at the top.

Give me:
- A cover summary
- The copy with numbered claims
- An evidence table
- Questions for the approver

Rules:
- Use only the facts I give you. Where something is missing, write [detail needed]. Never invent a number, a name, a quote or a source.
- Give general health information only. Never write anything that reads as advice on a person's own condition, and never suggest a treatment is certain to work or free of risk.
- Write in plain English, in our voice if I have given you a sample.
- Do not tell me what the rules or regulations say. If something may be restricted, flag it and I will check.

Finish with a list headed "Check before this goes out". Include these, plus anything else our clinical lead or the registered manager who approves marketing should see:
- Evidence for each health claim, attached
- Patient consents for photos, stories and quotes, attached
- The date approval is needed by and where the piece will run

Paste it into Claude, ChatGPT, Gemini or Copilot. It will ask you for what it needs.

Check before this goes out

  • Evidence for each health claim, attached
  • Patient consents for photos, stories and quotes, attached
  • The date approval is needed by and where the piece will run

The prompt gives you a first draft. Someone qualified still approves anything a client will read.

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