The library · Health clinics · Enquiries and follow-up
Reply to a new enquiry
A fast, kind reply wins the booking. People often send symptoms, photos or a request for a named medicine, and the reply must not assess them before a clinician has.
The prompt
I work in marketing at a private health clinic. Help me reply to a new enquiry quickly. Context: A fast, kind reply wins the booking. People often send symptoms, photos or a request for a named medicine, and the reply must not assess them before a clinician has. Before you start, ask me for anything missing from this list: - The enquiry - What we need to know before we can help - How to book a first conversation Then: 1. Reply to what they asked, in their words. 2. Ask only for what we need next. 3. Offer a clear next step with times. Give me: - The reply, under 120 words - Questions to ask on the first call Rules: - Use only the facts I give you. Where something is missing, write [detail needed]. Never invent a number, a name, a quote or a source. - Give general health information only. Never write anything that reads as advice on a person's own condition, and never suggest a treatment is certain to work or free of risk. - Write in plain English, in our voice if I have given you a sample. - Do not tell me what the rules or regulations say. If something may be restricted, flag it and I will check. Finish with a list headed "Check before this goes out". Include these, plus anything else our clinical lead or the registered manager who approves marketing should see: - That nothing in the reply is advice on the person's own condition - Prices quoted, against the published price list - Signs the enquiry is urgent or from someone under 18, passed to a clinician
Paste it into Claude, ChatGPT, Gemini or Copilot. It will ask you for what it needs.
Check before this goes out
- That nothing in the reply is advice on the person's own condition
- Prices quoted, against the published price list
- Signs the enquiry is urgent or from someone under 18, passed to a clinician
The prompt gives you a first draft. Someone qualified still approves anything a client will read.
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